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Retention Policy for Paul Pratt Memorial Library Records

Privacy Statement

The Paul Pratt Memorial Library (“PPML”) is committed to protecting the privacy of patron information that is not considered a public record under Massachusetts General Laws, chapter 78, section 7. This statute states that library records “that reveal the identity and intellectual pursuits of a person shall not be considered a public record.” PPML’s policy is to protect the confidentiality of personally identifiable information including names, addresses, telephone numbers, email addresses, circulation and interlibrary loan records, database and Internet search records, the nature of reference queries, or any other information related to the use of library materials, services and facilities. This information is collected for the sole purpose of conducting normal Library business. Personally identifiable information will not be sold or leased for any purpose, or released to any governmental or civilian inquiry unless a subpoena accompanied with proper identification is presented (see Policy on Confidentiality of Library Records with Procedures) link. Library patrons are advised that there is no guarantee that every transaction completed via the Old Library Colony Network (“OCLN”) network is private or secure. OCLN’s privacy policy states:

“Records of library use (i.e. amount of or titles of materials checked out and returned, or services used) are maintained only for the purpose of statistics….OCLN has appropriate security measures in place in our physical facilities to protect against the loss, misuse or alteration of information that OCLN has collected from you at our site. OCLN takes many measures to safeguard user information, but cannot and does not guarantee that every task completed via its network is private.”

PPML cannot and does not guarantee the security and privacy of any Internet transaction, particularly e-commerce transactions. PPML is not responsible for patrons’ privacy when they disclose information to outside Web sites accessed via Library computers.

Records and Statistics Retention


----Adopted by the PPML Board of Library Trustees May 10, 2006